Have you ever been in a meeting where people fiddle with their phones or where almost everyone in the room has the same thought: ‘Why am I here’? According to studies, meetings are ranked as the top productivity killer. However, there are ways to conduct effective, efficient meetings that leave your co-workers excited about their work. In this article at Project Bliss, Leigh Espy explains what you must do before, during, and after your meeting to make meetings productive every time.
How to Run a Meaningful Meeting?
Meeting Must Have Purpose
Before you send the calendar invite, ask yourself:
- What do you seek to accomplish?
- Are you seeking input from others on a problem?
- Are you looking to arrive at a decision on a specific subject?
Remember, meetings with vague purposes, such as ‘status updates,’ can only kill your employees’ productive hours.
Consider the Right People
“Knowing what you want to get out of the meeting helps you target and invite the right people,” says Espy. When invitees feel that the meeting agenda is irrelevant to them or they lack the skills or expertise to be of assistance, they will view their attendance as a waste of time.
Stick to Your Schedule
Create an agenda that you plan to cover in the meeting. Allot time for each item and mail the agenda to invitees in advance. Put the agenda on the presentation screen or whiteboard for others to see. This keeps people focused during the meeting.
Start and End on Time
Your employees will appreciate you when you value their time. Therefore, promptly start and end the meeting. Ensure not to schedule any meetings that last longer than an hour.
Email a memo within 24 hours after the meeting, highlighting the accomplishments to all those that attended. Document the delegated tasks and assigned deadlines. This will help you align everyone on the same page. Keep an ongoing, open dialogue among the people during the meeting. To read the original article, click on https://projectbliss.net/how-to-run-a-meeting/.