Are Your Meetings Going to Waste? 7 Ways to Run One Efficiently

Statistics say that you lose more time in meetings and sending emails. In fact, meetings are the most boring activities that teams endure every day. However, conferences are necessary to get updates, clarifications, and announcements. In this article at Be Leaderly, Susan Richie shares 7 tips on how to run your meetings efficiently.

Don’t Let Your Meetings Go to Waste

Any work needs to be organized, so do your meetings. Inculcate some good habits in your teams which allow everyone to participate and feel engaged. First, have an agenda. Following are the 7 ways you can prevent your meetings from going to waste:

  1. Set the Time: Set the time for the meeting—the beginning and the end. Make sure everyone knows and attends the meeting on time by setting reminders for the calendar invite.
  2. Allow People to Leave When Required: All have to curve out a bit of their productive hours to attend these meetings. So, allow people to leave if they have priorities. This makes the presenters talk concisely to avoid extended meetings.
  3. Have an Assignment Soon After: When you hold a meeting at the end of the day, your employees would love to keep it short and leave. If there is a conference they must attend soon after, this too will keep the current meeting as precise as possible.
  4. Summarize the Critical Points: There are people that like to rumble on throughout the meeting. Interrupt them politely and summarize their critical points and move on to the next person or agenda.
  5. Let the Speakers Know Their Time Limit: Some have great ideas to put on the table but have not prepared their thoughts well. This makes them take up more time to come to the point. To avoid seeing dazed looks, signal the speaker to wrap it up soon. This will stop people from breaking into small talks in between.
  6. Be Specific with Your Agenda: You have a lot of points to cover, so make it concise. If someone is dragging the conversation way too much, advise them to start with the next topic. Ensure that people note down the actionable items and know that are responsible for them.
  7. Everyone Should Speak: Nancy Kline recommends that you think of meetings as a ‘thinking environment’ in her blog “Time to Think.” Give everyone the chance to speak to enable engagement and participation.

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